Agreed Constitution, 12 August 2016

ALTERNATIVE NATURAL PHILOSOPHY ASSOCIATION

2016 CONSTITUTION

 

Historical Background

The Alternative Natural Philosophy Association “ANPA” was originally founded in   in the autumn of 1979 by Pierre Noyes , Clive Kilmister, Ted Bastin, Fred Parker-Rhodes and John Amson.  The first meeting of ANPA took place in King’s College Cambridge UK the following year 1980. The group has grown, met annually and proceedings have been published regularly. For a variety of reasons, ANPA administration faltered and it became necessary for the meetings that took place in 2013, 2014 & 2015 to be organised on an ad-hoc basis. ANPA members adopted this updated constitution and elected new officers on the 12th August 2016.

1. Name

The name of the organisation is “Alternative Natural Philosophy Association” abbreviated “ANPA”

2. Purpose

The primary purpose of ANPA is to consider coherent models based on a minimal number of assumptions in order to bring together major areas of thought and experience within a Natural Philosophy including Physics and a continuing investigation of the Combinatorial Hierarchy (the original foundation of the organisation). Such models are often alternative to prevailing scientific attitude. This purpose will be pursued by research, publications and other appropriate means including the foundation of subsidiary organisations and the support of individuals and groups with the same or similar objective(s). ANPA shall remain open to new ideas and modes of action, however suggested, which might serve the primary purpose.

3. Membership

Associate Membership is open to anyone wishing to participate in ANPA activities and conferences. Applications and nominations for Full Membership need to be approved by the Executive Committee. Membership of ANPA, participation in its activities and attendance at ANPA meetings may involve the payment of subscriptions and fees..

3.1 Membership Fees

The executive committee may set membership fees and sub-membership categories (student, senior, etc), which need to be approved at the Annual General Meeting. Members undertake to pay their subscriptions and fees promptly to the Treasurer. The current annual membership fee collected will be credited to the conference fees for the participating member.

4. Members Obligations

Members can support ANPA through verbal, written or other contributions. Such contributions may include critical review, which shall be conducted in a positive and professional manner.

Members shall not incur expenses, create liabilities or enter into contracts without the prior consent of a member of the Executive Committee.

ANPA and its members will not discriminate against anyone for whatever reason. Offensive behavior, or contributions undermining the aims and purposes of ANPA, will not be permitted. The Executive Committee will exclude anybody behaving in an offensive or discriminatory way from ANPA and his / her ANPA membership summarily revoked without repayment of subscriptions or fees.

Members may resign their membership of ANPA at any time by informing the chair.

5. Officers, Committees and Records

Two committees comprised entirely of Full Members will guide ANPA: A Steering Committee that sets the general policies of ANPA and an Executive Committee tasked with the day to day running of ANPA.

5. 1 Steering Committee

The Steering Committee consists of at least five full ANPA Members. Initial membership of the Steering committee was decided by ANPA members on 12th August  2016. Subsequent membership of the Steering Committee will be determined by a simple majority vote of the members of the Steering Committee.  Members of the Steering Committee will nominate a Chair. Members of the Steering Committee may resign their membership by informing the Chair. The Chair has a casting vote.

5.2 Executive Committee

The Executive Committee, comprising at least four Full Members, will be elected at the Annual General Meeting. The Executive Committee carries out the day-to-day administration of the organisation.

The officers’ roles are as follows:

  • Chair of the Steering Committee, whose additional responsibilities on the Executive Committee are to set the agenda, chair all meetings and ensure that the best interests of ANPA are addressed at all times. The chair may nominate a substitute. The chair or deputy will represent ANPA externally.
  • Treasurer, who shall be responsible for managing the financial affairs of ANPA and maintaining and publishing financial accounts.
  • Proceedings Editor, who shall be responsible for the publication of ANPA proceedings.
  • Conference Coordinator, who shall be responsible for organising the next conference.
  • Secretary, who shall keep records of Members and take and distribute minutes of Executive Committee meetings.

Members of the executive committee may as appropriate, and after presenting valid receipts or claims, be reimbursed by ANPA for travel and other expenses incurred wholly and exclusively  in performing their ANPA duties. Minutes of the meetings of the Executive Committee shall be kept and made available to Full Members.

6. Meetings

6.1 Annual Conference

The Executive Committee shall endeavor to ensure via the Conference Coordinator that the members of ANPA are convened to meet at least once annually at a convenient time and location in order to pursue the primary aims and purposes of ANPA. The Executive Committee will circulate well in advance of the meeting a Call for Papers and otherwise solicit contributions from members and other interested parties who share the primary purposes of ANPA. The conference co-ordinator will liaise with the Executive Committee in order to ensure that the differing needs, availabilities and (dis)abilities etc of members are accommodated as best as is possible with the available time and space resources of the ANPA conference and its venue.

6.2 Annual General Meeting

An Annual General Meeting (AGM) will be held within fifteen months of the previous AGM. All members will be notified in writing at least four weeks before the date of the meeting, giving the venue, date and time. The Executive Committee will endeavor to ensure that Annual General Meetings are located at similar times and places to the annual conference.

The quorum for the AGM will be ten Full Members. Full Members who are unable to attend the AGM may nominate another Full Member who is attending the AGM as a proxy.

At the AGM:-

  • The outgoing Executive Committee will present a summary of the activities and the financial accounts of ANPA for the previous year.
  • Any proposals given to the Executive Committee at least 14 days in advance of the meeting will be discussed.
  • The incoming Executive Committee will be elected by a simple majority vote. Nominees for the Executive Committee need prior approval of the Steering Committee.

6.3 Rules of Procedure for meetings

All questions that arise at any ANPA meeting will be discussed openly and the meeting will seek to find a general agreement that everyone present can agree to.

If a consensus cannot be reached a vote will be taken and a decision will be made by a simple majority of Full Members (and proxies) present. The chair of the meeting shall have an additional casting vote.

7. Proceedings

The Executive Committee will publish via the Proceedings Editor printed and bound proceedings of the Annual Conference on a timely basis and shall ensure that members requiring copies are provided with such at a reasonable cost. Such costs shall include the costs of dissemination of ANPA proceedings in print or other forms to the depositary libraries of the United Kingdom, The Republic or Ireland, the United States, the European Union, the Peoples Republic of China and the Russian Federation.

The printed proceedings of the Annual Conference shall include a copy of this constitution in its entirety, including a current list of the members of the Steering and Executive Committees and their contact details.

8. Copyright

Authors submitting works for publication by ANPA, agree to grant ANPA an irrevocable license to publish and disseminate their work in whatever form or medium, the authors retain the copyright. ANPA may not transfer these licences to a third party. ANPA will not defend any copyright infringements on behalf of the authors, nor be held liable for possible infringements.

 

9. Finances

A bank account will be maintained on behalf of ANPA at a UK high street bank. Three account signatories (who shall not be related or be from the same household) will be nominated from members of the Steering and Executive Committee (one of whom shall be the Treasurer). Any two of these may sign a cheque, authorise the distribution of ANPA funds or enter ANPA into contracts, not exceeding the cash available on the bank account.

The Treasurer will maintain records of income, expenditure, assets and liabilities and publish to the Full Members and relevant regulatory authorities at least annually a statement of surplus or loss and a balance sheet.

All surplus money generated by or on behalf of ANPA may only be used to further the purposes of ANPA. ANPA shall not borrow money and must ensure that its net assets always remain in credit, the determination of which status shall be the sole responsibility of the Treasurer.

10. Amendments to the ANPA Constitution

Amendments to the ANPA constitution, including any proposal to dissolve ANPA, may only be made at an Annual General Meeting. Any proposal to amend the constitution or dissolve ANPA will require a two thirds majority of the Full Members (and proxies) there present.

11. Dissolution

If it is agreed to dissolve ANPA, all remaining cash and assets, once outstanding debts have been paid, will be donated to a charitable organisation. The recipient charitable organisation shall be determined at the Annual General Meeting which confirms the ANPA dissolution.

12. ANPA Officers

The members of the ANPA  Steering Committee, appointed on the 12th August 2016 are:

John Amson (President), Grenville Croll, Nicky Graves-Gregory, Louis Kauffman, Peter Rowlands.

The members of the ANPA Executive Committee, appointed on the 12th August 2016 are: Peter Rowlands (Chair), Anton Vrba (Treasurer & Proceedings), Nicky Graves-Gregory (Conference), Grenville Croll (Secretary)

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